Call for Presenters

Here is basic information on conference sessions:

If you are interested in presenting at the Conference, please click the “submission form” link at the end of this document.

You may submit multiple proposals; however, in most cases speakers will be selected for one Conference presentation only.

We are seeking innovative, thought-provoking, and practical presentations. You may submit a presentation that was also submitted at the 2023 NILG Conference. We hope to have some of the best of the presentations from the NILG Conference at the SWARM ILG Conference along with new and exciting presentations that will be of value to our attendees.

We will limit the number of presentations from any one organization to ensure the SWARM ILG Conference is providing a diverse array of perspectives.

Presentations that center on the needs and interests of our attendees and that provide practical take-aways are most likely to be chosen. Presentations that appeal to a small group of attendees may be chosen if they provide creative and innovative approaches to difficult issues in the regulatory compliance and DEI fields.

All proposals will be “blind scored” by the Program Committee. This means that content will be scored separately from the presenter. Content in the proposal will be a critical factor in the Program Committee’s deliberations.

Completed proposals MUST be received by no later than end of day on April 12, 2023. Proposals received after 11:59 PM PST on that date will not be considered.

All presentations will be 75 minutes. Speakers should either allow audience questions during their session or leave time for questions at the end to encourage interactive workshops.

Objectives

All speakers at the Conference shall have the primary objective of providing materials of educational, developmental, and/or strategic value to Conference attendees.

Each session must have tangible takeaways for attendees.

No Solicitation

Presentations MUST NOT include any overt solicitation on behalf of any individual, vendor, product, or commercial activity.

References to Materials

If speakers refer to any copyrighted materials during their presentations, they must receive approval to include this information in their materials. Speakers are responsible for dealing with all copyright issues.

Speaker Submission Deadlines

Speakers MUST adhere to all submission deadlines set by the Conference Program Committee.

Failure to submit requested materials or meet any submission deadlines will result in a speaker not being selected, revocation of a selected speaker’s complimentary Conference registration fee, and/or revocation of the speaker’s ability to present at the SWARM ILG Conference.

Speaker Cancellation

If a selected speaker cannot attend the Conference, the Conference Program Committee asks for a 60-day notice so that another presenter can fill the speaker’s slot.  The Program Committee reserves the right to replace a speaker with another speaker of the Program Committee’s choosing.  A speaker who needs to cancel should not assume that the speaker has the right or obligation to choose a replacement.

Speaker No-Show

Failure by a speaker to appear at the Conference will mean that the speaker’s session will be cancelled. Speakers may not substitute another speaker without express written consent of the Program Committee or the SWARM ILG Conference chairs.

Speaker Attire

Speakers should adhere to business casual attire.

Speaker Technology

Speakers should be able to use microphones, laptop computers, and other tools required for their presentations.

Special Accommodations

The Conference is sensitive to the needs of speakers who require any type of special accommodations. A request for accommodation will have no negative impact on the selection process.

Expectations of Speakers

1. Exhibit a high level of professionalism.
2. Provide all materials by the designated deadlines, including timely submission of all presentation materials.
3. Begin and end presentations on time and allow time questions during or at the end of presentations.
4. Make presentations as interactive as possible.
5. Provide all participants with tangible takeaways.
6. Use the pre-formatted Conference PowerPoint template.

Multiple Speakers

1. Speakers: A session may have up to two (2) speakers per presentation.
2. Panel: A panel may have up to three (3) speakers on the panel plus one (1) moderator.
3. Additional Speakers: Requests for additional speakers for any session beyond the numbers noted above must be approved in advance by the Program Committee. Authorization for additional people will not affect the maximum number of complimentary registrations, which is capped at one (1) per presentation.

Sales Pitches and Promotional Materials

1. Speakers are not permitted to make sales pitches or include “commercials” as part of their presentations.
2. Speakers are required to use the conference provided PowerPoint template for all slides. Speakers are asked to provide their bio at the beginning of the presentation.
3. Promotional materials may not be handed out or provided to participants as part of any presentation.

Credits

1. CLE credits (including ethics and diversity credits) may be available. Please make the Program Committee aware if you are seeking to provide CLE credits as part of a presentation.
2. Business Credits for HRCI may be available.
3. SHRM credits may be available.

Opportunities are available for speakers to be formal Exhibitors at the Conference. If a speaker’s organization is also interested in exhibiting at the Conference, please contact Michael Wade at mwade@perteam.com.

PLEASE NOTE:  Exhibitors and sponsors for the SWARM ILG Conference are NOT guaranteed selection for program sessions.  The Program Committee will choose presentations that best meet the needs of conference attendees.  Exhibitors and sponsors should have no expectation of receiving special preference for selection as speakers.

We strive to offer presentations that address current and emerging topics in the EEO, affirmative action, regulatory compliance, and DEI fields as well as fundamentals of OFCCP compliance. Speakers should propose topics that will meet the needs and interests of Conference attendees.

We are looking for innovative topics as well as presentations that can speak to the basics of affirmative action, DEI, EEO, ESG, Wage and Hour and other specialized topics. We welcome practitioners who can provide insights into the challenges, successes, and changes they face in their organizations and communities.

Presentations should include practical, immediately applicable work tools or innovative ideas that give Conference attendees insights into how to cope with ongoing changes in the regulatory environment and in the workplace.

There is no requirement that speakers have presented before at an NILG National Conference, an ILG Regional Conference, or at any particular venue. We welcome newcomers! Our goal is to find the most effective speakers who can provide interesting, thought-provoking, valuable information to attendees.

The Program Committee will select speakers for the Conference based on the speaker’s presentation abstract, the importance of the subject matter, and the value that the content may bring to the Conference. The Program Committee intends to provide a variety of speakers and topics to enhance the Conference program and, as a result, may limit the speaking opportunities for individual presenters.

Participation in Conference planning or acting as a sponsor or exhibitor DOES NOT guarantee selection as a speaker. We encourage organizations to participate in Conference planning and to support the Conference, but the Program Committee will not give preference to persons or organizations that participate in planning or supporting this Conference.

The Program Committee reserves the right to select all speakers for the Conference and to withdraw offers to speak at the Conference.

The regulatory compliance and DEI worlds are fast-moving and constantly evolving. Should major events occur between the time that speakers are selected, and the Conference occurs, speakers may be asked to change topics to address these major events. The Program Committee reserves the right to ask speakers to change topics to provide the best program for attendees.